Opening of the Meeting
Present (in alphabetical order by surname) P. Allen, R. Barugahare, J. Baxter, V. Coles, A. Danos, I. Esler, C.Gillis, A. Mak, D. Roberts, D. Scott, P. Sztajer, R. Trethowan, R. Verma.
Apologies (N/A)
Minutes of the last meeting
Treasurers’ Report
- Signatories changed over
Social Secretary
2. Khym has been nominated to be our returning officer:
- Seconded by: P. Sztajer
- Nominated by: I. Esler - Seconded by: V. Coles
- Nominated by: C. Gillis - Seconded by: A. Mak
O-Week / General business leading up to O-Week
b. T-shirt idea: “Shapes on a plane”, to be finalised by the 21st Jan, and to be sent to the printers by the 4th Feb c. Putting the logo of our sponsors on back of the t-shirt d. It was proposed that, if members wear the t-shirt, they are eligible for cheaper prices at our BBQ. e. Paul to ask whether we can keep the t-shirt printing plate
2. Sponsors
b. Pat to email Derrick sponsorship booklet
3. Flyers:
i. Definition ii. History iii. How can you contribute iv. Fairy Bread Friday
b. Caitlin to print flyers for viewing night
4. Banner – Caitlin to enquire about banners
a. TV / DVD playing on the day b. Pat to pack a power board c. Membership cards: Paul to get in touch with printers d. Rish to get jar for our “condom guessing” competition e. DVD cover: Pat to email Paul the poster for “Pulp Friction”
6. Website
b. Reference as many sponsors as possible c. Website needs to be changed – Pat to contact Chris to change website
7. Price schemes for membership – to be finalised by the 4th of February
b. Paul to quote for DVD’s and covers c. Prices (draft)
ii. $12 – as above with a DVD as well iii. $15 – DVD on its own (without membership)
8. Graffiti Tunnel
b. Members are encouraged to send ideas to Paul – Alvin to email out about this in the next email c. Should include:
ii. How to contact us
9. Show bag items
b. New Scientists – Derrick to try to get more by O-week c. Lollipops - Caitlin to get quotes for the prices d. Tattoos - Caitlin to print tattoos, Paul to sent Caitlin the design e. Free programme from last year’s show
10. Publicity Committee
b. Alvin to send email regarding the recruitment for publicity crew in next email
11. Viewing night
b. Held on Wednesday, week 2 (Gold coin donation) 5:30 for a 6:00 start c. Caitlin to print tickets for viewing night d. Caitlin to design advertisement for this event e. Minor funding to be considered f. Pat to contact Uni Brothers about cheap catering deal for this event
Fairy Bread Friday
- Alvin to do booking for room, and online Bull, starting with week 2
Social event ideas
- Pat to contact Ceroc about free first lesson (may be??) - Pat to contact Lansdowne, drinks / dinner deal…
Conclusion of the Meeting
Meeting closed: 5:50pm |